STARLIGHT MESA HOMEOWNERS ASSOCIATION

Minutes of July 24, 2011, Board Meeting,

4:00 PM at the home of Muriel Horacek

Present:  Joe Bergen, Muriel Horacek, Dirk Heinrich,Trang Tran, Debra Grubb, Tina Blum

--The minutes of June 18th meeting were approved.

--The resignation of Board member Mary Freeman was entered into the minutes.  Attached is her email dated June 23, 2011.

--Trang Tran was nominated by Muriel Horacek, seconded by Joe Bergen, and approved.

--The resignations of Dirk Heinrich and Jenny Kong effective July 8^th were entered into the minutes.  Their resignations were given orally on July 3^rd, to Muriel and Joe, at which time Dirk and Jenny stated that if Joe Bergen did not resign by a deadline date of July 8, that they would resign.  The affirmation of their resignations was stated in an email dated July 8, and accepted by Muriel and Joe.  Email is attached. 

--Debra Grubb and Tina Blum were nominated to the Board, and approved.

--Board members discussed the duties of individual board positions.  It was decided among the new board members that Trang Tran would be President, Debra Grubb Treasurer, and Tina Blum Maintenance.  Muriel and Joe thanked them for volunteering.

--Joe explained the current month’s financial report, giving an outline of the budget in the process.  The reserve fund and most recent study were briefly outlined.  Accounts in arrears were discussed.  Cardinal Management’s suggestions of how to deal with the accounts were reviewed and approved.  The importance of prompt dues payment since we run a tight budget and have only approximately $12,000 of discretionary monies each quarter was discussed.

--Dirk Heinrich explained what he had researched regarding the Annual BBQ scheduled for September 10, 2011, and passed the file to Trang Tran.  Dirk then left the meeting.

--A date of November 17 was suggested for our annual meeting.  Debra will contact the La Canada Country Club to see if that date is available and coordinate Cardinal Management’s availability.

--A homeowner arrived towards the end of the meeting and briefly reviewed her dues bills, claims of arrears and fines.  She stated that she had written and called Cardinal Management to clear up what she stated was a mistake, but they did not respond.  Trang and Debra both immediately volunteered to intervene.  Debra will contact Cardinal and follow up so that her dues problem can be resolved.

Maintenance

--brush clearance is almost finished

--the fence surrounding the gardeners’ shed will be replaced beginning Thursday, July 28^th.

--a portion of the Mesa water main from the Diamond Point service meter to the hillsides above the pool was replaced.  If the portion of this water main that continues under palm trees and brick work of the Blum residence, that was not replaced, should rupture in the future, the diamond Point service meter should be shut off and decommissioned by Mesa Crest Water.  Water can then to supplied to the hillsides by re-establishing service at the Starlane meter and connecting to the other end of the water main that encircles the hillside.

--a burned-out underwater light in the pool was replaced

--Future Board duties were discussed, including the preparation of the 2012 Budget, Review of Reserve Study, and a call for nominations for the 2012 Board.

--By email on July 9, the Board approved a request by the Clintons to replace their wood fence with a similar wood fence.

--By email on July 14, a request by Glenn Cunningham for reimbursement for Renewal for the domain name: starlightmesa.org (~$10.00) and hosting of the website for one year (~$46.00) was approved.

The next meeting of the Board will be at 7:30 PM, Tuesday, August 23^rd at the home of Muriel Horacek.

Attachments:

From: mafreeman10@gmail.com
To: dirk.heinrich1@gmx.net, Murhoracek@aol.com, jenny_kong@sbcglobal.net, jbergen@earthlink.net
Sent: 6/23/2011 12:39:22 P.M. Pacific Daylight Time
Subj: My Board resignation - and an update from Adrian

Dear Board members,

I very much regret having to do this but it has become clear to me that Joe and I cannot work together (at least not without undue and unnecessary stress on my part) so I have decided I must resign from the Starlight Mesa Board effective immediately.  It appears that Joe has been doing most of the work associated with the position of treasurer  in any case so I will assume he is agreeable to taking over the duties "officially".  I have enjoyed getting to know the rest of you better and, again, am very sorry to have to make this decision.

On a separate matter, I spoke with Adrian who told me that all dues notices should have been mailed by the 20th of June so perhaps they will be in today's mail.  I did confirm that he has the correct address for Joe and for Muriel.

Yours truly,

Mary Freeman

From: Dirk.Heinrich1@gmx.net
To: jbergen@earthlink.net, mafreeman10@gmail.com, jenny_kong@sbcglobal.net, Murhoracek@aol.com
Sent: 7/8/2011 8:56:37 P.M. Pacific Daylight Time
Subj: 2011 board

Dear Joe,

I will assume that you have decided to stay on this years board if I don't hear differently before 7/9/2011.  I do not suggest otherwise, but as you know Mary, Jenny and I will not continue to serve in this configuration.

Thank you,
Dirk