Minutes of the

Starlight Mesa Annual Meeting

Held on November 12, 2008 at the La Canada Country Club

Board members were all present:  Joe Bergen, Joe Varraveto, Christian Jagenberg, Tom Cwik, and Tanya Zimmerman.

Meeting was called to order at 7:00 p.m. by President Joe Varraveto.

Joe asked that all ballots be turned in.  He also welcomed six new families that have moved in.

Joe Bergen:  Discussed issues dealing with deferred maintenance:

  1. In 2008 we spend $6,300.00 on culvert repair.  Between 2007 and 2008 major culvert repairs have cost close to $15,000.00.  Next year we will start a maintenance system to help prevent the need for replacement of large sections of culverts.
  1. General note: bringing drainage from your property out to a hillside or culvert is prohibited in the CC&R’s.
  1. Over the last two year much of the pipe under the putting green and children’s playground has been replaced.
  1. This year, irrigation valves were replaced at the pool/tennis court park.  New wires were run inside conduits.
  1. Irrigation:  New drip system installed in the garden by the pool and new planting at the children’s playground.
  1. Tree Trimming:  The systematic trimming of trees is progressing.  It appears we can work our way through the Mesa in a five to six-year cycle at an affordable annual cost.
  1. Beautifying:  New fence, benches and planters were installed in the children’s playground.  Also new benches by the tennis court (maintenance free).  We need to keep a uniform look.
  1. Maintenance/Water Hillsides:  One of the major financial problems facing the Mesa is the maintaining of hillsides.  This includes both water and brush clearance.  The Board is almost done collecting information to formulate a new water policy.  A water policy is irrevocably intertwined with fire safety and erosion control.  By December, we may have the information to establish a more comprehensive water policy which addresses all of the issues.

What has been accomplished in ’08 in terms of the hillsides, is that a significant portion of the hillside behind the homes on Starlane Drive was covered in mulch.  Contrary to common wisdom, mulching of hillsides is highly endorsed by the LAFD, LA County Brush Control and LAFD Forestry division.  The benefits of mulch are erosion control, fire control and the elimination of the cost of brush clearance.  We will see how the hill responds to winter weather before moving on with this program.  If the program is successfully continued, the fire safety improvement for these residents will be significant.

  1. Pool house:  Has always been a long-range plan.  Is in bad condition with areas of siding that have dry rot.  The bathroom is comparable to a public park.

Solar System:  Thinks it’s the first one ever manufactured.  New system should add an extra month of usage per year.

Plans have been drawn and contractors are bidding on it.  It should be funded from reserves and a special assessment.  Without bid we cannot say what the assessment will be.

10.Tennis Court:  Courts will need re-surfacing in about three years.

Financial Report:  Christian Jagenberg:  Good news – we are not raising dues for 2009.  Our reserves should reach $66,000.00 by next year.  Budget was balanced.  The only issue is that we have accounts in arrears about $4,000.00 to $5,000.00.  This must be solved and collection policies should be enforced.  Please contact the management company or any board member.

We then proceeded to a question and answer session.  The following were discussed:

  1. Transfer fees
  2. Insurance policy liability limit
  3. Speeding through the Mesa streets and reminding everyone to drive safely.

New Board members for 2009 were announced:  Joe Bergen, Tom Cwik, Muriel Horacek, John Kim and Scott Swanson.

Meeting adjourned at 8:10 p.m.

Respectfully submitted,

Tanya Zimmerman, Secretary